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Maintenance Property Coordinator Apex Grassmarket Hotel, 31-35 Grassmarket, Edinburgh, Edinburgh, EH1 2HS


The key responsibility for the Property Coordinator is to set up and manage the new CAFM maintenance scheduling system and allocating work through this system for the mobile maintenance team. You will be responsible for all on-site contractors and mobile maintenance team activity albeit indirectly. Other responsibilities will include:

  • Responsible for ensuring material requisitions are processed for the mobile teams
  • Communicating with Building Custodians in advance of mobile teams’ attendance
  • Responsible for ensuring vehicles are serviced, maintained and checked weekly in accordance with the leasing agreement
  • Compiling data to upload to the new CAFM system from in house teams and external suppliers
  • Develop, implement and manage all health and safety initiatives, including raising awareness within the properties
  • Attend regular meetings relating to the maintenance operation, creating priority lists and demonstrating progress and improvement where necessary
  • Carry out training as necessary to ensure all staff work safely, and to the required company standard for the new CAFM system


  • Can organise multi discipline workloads and schedules to keep a busy department efficient and operational
  • Can demonstrate an understanding of budgeting control
  • Excellent understanding of Health and Safety in the Work Place
  • Good understanding of construction materials and when they are appropriate to use
  • Can interact competently with Microsoft Office packages


Apex Hotels is a family owned Scottish company based in Edinburgh, London, Glasgow, Dundee and Bath, operating with Customer service as the primary focus for all members of the Apex Hotel team. The company has a reputation for providing a 'friendly face' to all guests and aims to provide positive opportunities for interaction with staff at every property.


  • Use of gym & pool facilities
  • Free meals when on duty
  • 50% discount in our restaurants
  • Discounted room rates for staff and friends and family
  • Employee of the month/year reward scheme
  • Guest experience overnight stay
  • Annual anniversary dinner for two
  • Contributions to a Pension scheme
  • Employee assistance programme
  • Critical illness cover
  • Cycle to Work scheme
  • Spa discount

If you wish to be considered for this superb opportunity click ‘apply’. We look forward to hearing from you!

Apex Grassmarket Hotel
31-35 Grassmarket, Edinburgh, Edinburgh, EH1 2HS

  • Job Ref 5272
  • Branch Apex Grassmarket Hotel
  • Location Apex Grassmarket Hotel , Edinburgh
  • Salary/Benefits £22,000 per annum
  • Contract type Fixed Term
  • Contract end 31/03/2020
  • Hours Full Time
  • Shift pattern Full time, 40 hours per week, Monday to Friday 08.00 - 16.30.
  • Hours per week 40
  • Posted date 11/03/2019
  • Closing date 16/06/2019

About Apex Grassmarket Hotel

Located in the heart of Old Town Edinburgh, this contemporary hotel is surrounded by culture. With Fantastic views of Edinburgh Castle views from the hotel, it is a few minutes walk from the Royal Mile and the National Museum of Scotland.

The Apex Grassmarket Hotel has 169 bedrooms and has Deluxe Rooms which feature castle views and outdoor balconies. With seasonally rotating menus, the restaurant attracts locals and guests alike. Open for lunch and dinner in the shadow of Edinburgh Castle, the restaurant's menu riffs on Scottish classics with creative twists.